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Limited Submission Opportunities

Limited Submission Selection Process


Limited submission funding opportunities restrict institutions like BYU to a limited number of proposal submissions for a particular funding opportunity. Here is the process for identifying and selecting limited submissions proposals that can be submitted by BYU:

1. Limited submissions opportunities are identified from:

  • External funders contacting the university
  • Research Development describing opportunities through bulletins, emails and the Research Development website
  • Faculty finding opportunities

2. Faculty indicate their intent to propose for a particular limited submission opportunity by contacting either their Associate Dean for Research or the Research Development Office

3. If there are too many faculty wanting to submit proposals for a particular opportunity, the associate research deans will select the faculty or group for submission. The selection will be made using a set of criteria to evaluate the likelihood of success for each proposal.

4. Those who are not selected will be encouraged to work with Research Development to find alternative sources of funding for their proposals.

Limited Submission Opportunities


National Science Foundation Research Traineeship Program (NRT)

The NSF Research Traineeship (NRT) program is designed to encourage the development and implementation of bold, new, and potentially transformative models for STEM graduate education training. The NRT program seeks proposals that ensure that graduate students in research-based master’s and doctoral degree programs develop the skills, knowledge, and competencies needed to pursue a range of STEM careers.

National Science Foundation Major Research Instrumentation Program (MRI)

The Major Research Instrumentation Program (MRI) serves to increase access to shared scientific and engineering instruments for research and research training in our Nation’s institutions of higher education, not-for-profit museums, science centers and scientific/engineering research organizations.


Any MRI proposal may request support for either the acquisition or development of a research instrument or an upgrade of an existing research instrument. Within their submission limit, NSF strongly encourages an organization to submit proposals for innovative development projects.

  • Track 1: Track 1 MRI proposals are those that request funds from NSF greater than or equal to $100,0001 and less than $1,400,000.
  • Track 2: Track 2 MRI proposals are those that request funds from NSF greater than or equal to $1,400,000 up to and including $4,000,000.
  • Track 3 MRI proposals are those that request funds from NSF greater than or equal to $100,0001 and less than or equal to $4,000,000 for requests that include the purchase, installation, operation, and maintenance of equipment and instrumentation to reduce consumption of helium.

Pre-Proposal Process

Since this is a limited submission opportunity that usually attracts the interest of several faculty, the Associate Deans for Research will select the faculty to submit proposals (Four are allowed:  two for Track 1, one for Track 2, and one for Track 3). If you are interested, please fill out the one page summary of your proposal by January 9, 2023 by 5:00 p.m. If you are interested in the October-November window, please fill out the one page summary of your proposal by September 11, 2023 by 5:00 p.m. The one page summary must be emailed to Kristen Kellems at kckellems@byu.edu. The one page summary must include:

  • Name of Principal Investigator and Co-Principal Investigators
  • Names of all other faculty at the university who would benefit from the equipment
  • Cost of the equipment, including the purchase price, ongoing maintenance costs, training, etc.
  • Planned or potential instructional applications of the equipment
  • Description of what the equipment does, in terms understandable to a general technical audience
  • What related devices already exist on campus and what additional functionality would the proposed device allow?
  • How much would the proposed device be used?
  • NSF track record of the proposing team members
  • Information about the remaining lifespan of the existing equipment, if you are seeking a replacement or upgrade to existing equipment

Note: The proposal submission deadlines have changed. Proposal submission windows are now:

  • January 16, 2023 - February 21, 2023
  • October 16, 2023 - November 15, 2023

Department of Energy Basic Energy Sciences (BES) Program

The DOE BES program seeks new applications to take advantage of rapid data science growth, including artificial intelligence (AI) and machine learning (ML) methodologies. The focus of the proposed research must be on science-based, data-driven approaches enabling solutions for fundamental basic energy sciences challenges not possible otherwise. The goal of the application should be to integrate novel data science, uncertainty quantification, and other AI and ML approaches with domain sciences to uniquely advance the understanding of fundamental properties and processes relevant to chemical and materials systems and achieve predictability of functions and behavior under dynamic conditions.

W.M. Keck Foundation

The W.M. Keck Foundation supports pioneering discoveries in science, engineering, and medical research. The funding priorities:

  • Focus on important and emerging areas of research in fundamental science
  • Are innovative, distinctive, and interdisciplinary
  • Demonstrate high risk due to unconventional approaches, or challenges the prevailing paradigm
  • Fall outside the mission of public funding agencies (preferably with a rejection notice from a federal agency)

Pre-Proposal Process

Deadlines: The W.M. Keck Foundation has two funding cycles. Phase 1 applications are due on November 1, 2022, for consideration at the June board meeting. Applications are due on May 1, 2023, for consideration at the December board meeting. All applications must be submitted by the designated Keck Foundation liaison, Susie Quartey. *Note: Applicants for the November 1, 2022, deadline (for June consideration) have already been determined. Concept paper counseling for the May 1, 2023, deadline will open on December 1, 2022.

Concept paper counseling process: Associate Deans for Research will recommend one concept under Science and Engineering and/or one concept under Medical Research for a Phase 1 proposal.
If you are interested, please fill out the one-page concept and send to Susie Quartey at Susie_quartey@byu.edu and the Associate Dean of Research for your college by December 1, 2021, by 5:00 p.m.

Notifications to the selected PI(s) will go out in early January, after which the selected PI(s) can begin working on their Phase 1 proposal, due May 1. The one-page concept must include:

  • Project title
  • Name of Principal Investigator and Co-Principal Investigators
  • An overview of the proposed project emphasizing any unique aspects and pilot studies (indicate area of emphasis for project - medical research or science and engineering research)
  • A description of the methodologies and key personnel
  • A brief justification of the need for WMKF support (grants are $500,000-$2,000,000, on average)
  • An estimated budget broken down, if possible, by major areas, e.g., personnel, equipment, consumable supplies, etc. (budgets can be rough approximations at this stage)
  • If possible, within the one-page limit, the PI may add other details (e.g., background to put the research into perspective, description of BYU's prominence in the field). Avoid illustrations. If a reference is necessary, abbreviate it as (Science, 323, 45, ‘11). Do not use (Jones et al., 2011).

Note: if you have previously applied to the Keck Foundation, please include the reviewer’s comments along with your concept paper.

Please feel free to contact Susie Quartey at Susie_quartey@byu.edu with any questions.